Microsoft Fax Software And 6 Sites To Send Receive Faxes For Free

Updated: September 8, 2019 / Home » Fax Number & Cover Sheets

How do I setup Microsoft Windows Fax and Scan? With a portable 56K USB RJ11 Modem, users with computers that have these fax modems can send and receive faxes, and fax scanned documents. These modem can be bought at Amazon or Aliexpress, this tiny hardware can turn your PC computer into a fax machine, am not too sure if it works on Apple MacBook.

Alternative Article ➤ 12 Free Microsoft Fax Cover Sheet and Google Fax Templates in Adobe PDF Format

portable 56K USB RJ11 Modem

Do note that Windows Fax and Scan is a program included free with Microsoft Windows in every version from Vista to Windows 10, Windows XP on the other hand has a somewhat similar program known as Fax Console. On this page we’ll explain how to use Windows Fax and Scan. What you’ll need to fax with Windows Fax and Scan is a portable USB RJ11 modem, a landline and a Faxing Service / Number – Fax Plus is a good internet faxing service provider. Fiber optic cable is not compatible, so is VoIP line.

There are a few things you need to know before using WFS as your primary fax machine, the computer will need to be always on and connected to the phone line to receive a fax and if the computer restarts, Windows Fax and Scan will have to be relaunch again to resume fax operations. Continue reading for more information and a comprehensive step by step guide on using Fax.

Step 1 – Connect the modem to the computer, install the necessary fax software and fax driver. Use the phone cord to connect the fax modem to the landline phone line.

Step 2 – Click on “Tools” then “Fax Accounts”, select “Add” to have your fax modem installed. If you have a local modem, choose “Connect to a Fax Modem”, or if you have a fax server, choose “Connect to a fax server on my network”.

Microsoft Windows Fax and Scan Software, How to Send Free Fax Online via Computer and Email

Step 3 – Go to “Tools” and “Fax Settings” to configure additional options, including changing the automatic or manual reception, changing the number of rings before automatic pick up, configure TSID and CSID information, and automatically save or print a fax the moment it arrives.

Microsoft Windows Fax and Scan Software, How to Send Free Fax Online via Computer and Email

Step 4a – To send a fax in Windows Fax and Scan, on the toolbar that appears in the program, select “New Fax” – if this is the first time that a fax is being sent, you’ll be directed to the new fax wizard. This will allow you to set all the required settings to send a fax. Create your fax, and then click send to send it to the receiving fax machine.

Step 4b – To receive a fax automatically, at the bottom of the left pane, choose “Fax”, select “Tools” and then select “Fax Settings”. Select the “General” tab, then ensure the “Allow device to receive fax calls” button is checked under “Send / Receive Options”, then select “Automatically Answer after ___ Rings”, set the number of rings you want the phone to ring before the fax service answers, then select “Ok”.

Step 4c – To receive a fax manually, you need to first have the Windows Fax and Scan program running. From the toolbar, select “Receive a Fax Now”. This will allow the computer to receive the fax when the phone rings.

Microsoft Windows Fax provides you with complete fax facilities from your computer. You can configure fax settings, send and receive faxes, track and monitor fax activity, and access archived faxes. Using Fax, you can choose to send and receive faxes with a local fax device attached to your computer, or with a remote fax device connected to fax resources located on a network. Free fax services online? Internet fax to email online? Where to download free fax software? Send free fax from computer? Best fax services and fax program?

Microsoft Windows Fax and Scan turns your PC into a fax machine, potentially saving you money and desk space. When your PC is equipped with a fax modem (or connected to a fax server), it can send and receive documents just like a standalone device. Windows Fax and Scan even includes a handy tool for designing custom cover pages. By attaching a scanner to your PC, you can also use Windows Fax and Scan to create digital copies of documents and photos. Searching for the best web fax and Junk fax blocker? Learn how to configure Microsoft Fax and send free fax online. Watch the video tutorial below for a step by step guide on how to use the build in fax and scan software found in Windows 7 and Windows 10.

What if Windows Fax and Scan is not installed by default during some Windows Setup? How to install the Windows Fax driver or service to use Internet Fax in Office? In Excel for Office 365 Word for Office 365 Outlook for Office 365 and more. Microsoft Office has a feature that lets you send Outlook, Word, Excel, and PowerPoint files as Internet faxes. This feature relies on having the Windows Fax Printer Driver or Fax Services installed on the computer to send the faxes. If the Windows Fax feature is not enabled for your version of Windows, you can enable it.

  • In Control Panel, click Programs, and then click Programs and Features. ( Note: In Classic view, double-click Programs and Features. )
  • Click Turn Windows features on or off.
  • In the Windows Features dialog box, under Print and Document Services, select the Windows Fax and Scan check box.
  • Click OK.
Related Article :   6 FREE Online Fax Services, No Credit Card Verification Required

Alternatively, you also can use an Android smartphone or iPhone to send and receive faxes, here are 8 best fax apps for iOS iPhone, iPad And Google Android Smartphone Tablet. Sending a Fax in Windows without Fax Machine is possible too via the internet web browser, everything is in the cloud now. You don’t have to waste time to setup and configure Windows Fax and Scan or purchase a portable modem.

Online Website that Offers Free Limited Faxing

Here are a few online fax services that offer free faxes in exchange with limited usage. Each of these free online fax services comes with its own set of features, interfaces, and upgrades. We’re going to focus on those that don’t require a monthly subscription plan. If you need to send a fax but don’t have a fax machine, these are the top free fax services to use.

  • Fax.Plus [ The Best ] – Send only. Maximum 10 pages per account.
  • HelloFax – Send and receive 5 faxes/pages per month. Send & receive faxes from your computer.
  • GotFreeFax – Free fax cover page, No Ads. 3 pages per fax maximum and 2 free faxes per day maximum. Send Free Fax Online to the U.S. and Canada!
  • FaxZero – Maximum 3 pages + cover, Max 5 free faxes per day with ads. Send faxes for free to anywhere in the U.S. and Canada or, Send an International Fax. Fax your congressperson, senator, or governor.
  • PayGofax – First 2 pages of PDF faxes are free! Credit Card info not requested for any free fax. PayPal not accepted.
  • FaxBetter – Receive fax only on a dedicated toll free fax number. Searchable fax notifications with a PDF attachment for your first 30 days.

Online Free Faxing vs Traditional Paper Faxing

Online Faxing vs Traditional Paper Faxing microsoft fax windows 7 microsoft fax number


72 Comments

  1. Gravatar
    make money [ Reply ]

    faxzero is really a very nice service. I have used it in past.

    • Gravatar
      David Roberts [ Reply ]

      fax zero is a scam, they said a 3 page fax was more than their 5 page limit, and i went somewhere else to fax stuff.

  2. Gravatar
    Free Computer Software [ Reply ]

    To use a system as a a Microsoft Fax server, you will need to:
    – Enable file sharing
    – Designate a modem as a shared fax modem
    – Share the folder that will be used by Exchange for network faxes.

    • Gravatar
      Ammar Doctor [ Reply ]

      Thanks,

      RE: Windows Fax Software Instalation

      Please let me know how to go about each step

      Thanks
      Ammar

    • Gravatar
      surendar lal [ Reply ]

      hiiiiiii this is a good for us

  3. Gravatar
    kasimo [ Reply ]

    Wonderful ! very good info. keep it up.

  4. Gravatar
    Valentine [ Reply ]

    I’m using Popfax.com internet fax service and it’s great. It’s available all over the world anytime, is fast and cheap.

  5. Gravatar
    vision [ Reply ]

    please I want to send a email document to fax machine please send me more brief and online free.

  6. Gravatar

    how to send Fax from PC please anyone reply me

  7. Gravatar
    L.W.C.Prashantha [ Reply ]

    how to send fax from my pc

  8. Gravatar
    S A Ayub [ Reply ]

    Need the list of countries where service is applicable?
    Charges for bulk faxes?
    Thsnks

    • Gravatar

      I would like to send 3500 faxed resumes and cover letters – the
      fax list is in excel – I would like a fax service where I can avoid long
      distance in Ontario – can anyone recommend a free trial service I can
      try for my business?

      Marie

  9. Gravatar

    Can we send free fax to india? BTW.. good post.. i never knew that it can be done with just my OS

  10. Gravatar

    Can I receive fax to my laptop? While on the road? Using Microsoft?

  11. Gravatar
    Helper [ Reply ]

    To send a fax from your computer:

    1. Scan all documents in an image file ex. .jpg
    2. Create a blank Word Document
    3. Drag and drop the image files in to the word document.
    4. Go to File then select Print
    5. In the Printer Window select, Fax from the drop down window.
    6. Then press OK.

    It will bring up the Fax Wizard.

    Complete the fax wizard and make sure you telephone line is connected to your modem.

    Here is a good reference for help faxing from computer.

    • Gravatar
      sharon [ Reply ]

      Thank You! I’ve been trying to send a scanned fax. You helped! Thank You!

  12. Gravatar
    harsha [ Reply ]

    i am not receive my fax but I send my fax susccfully

  13. Gravatar
    Outlook to Notes [ Reply ]

    Hi,

    This is very useful information for window xp relented and fax also…..

    Thank you.
    Manish Kumar

  14. Gravatar
    bhutta [ Reply ]

    Please send me such a FAx software which i can recieve and send via my own land line number and same FAX number.please tell me just plezzzzzzzzzzzzzzzzzzzzzzzzzzzzz

  15. Gravatar
    Lesley [ Reply ]

    Hi,
    I had a desktop and was able to send fax to fax via computer on xp.
    I since bought a notebook and dont have the fax facility can not find fax to fax software
    here in south africa will this work or must I upgrade I only purchased the laptop and don;t want to spend more money to upgrade please help

  16. Gravatar
    Jeremy [ Reply ]

    Can this be done with vista as well, I cannot find the fax console?

    • Gravatar

      did you get an answer on your question
      Can this be done with vista as well, I cannot find the fax console?

      • Gravatar
        relevantone [ Reply ]

        Nope. Fax services are not included with Windows Vista. They decided to drop it after XP.

        • Gravatar
          mountainman [ Reply ]

          Vista Business, etc – have fax capability. Not included in Home version.

  17. Gravatar
    S.K.Senavirathne [ Reply ]

    Sir/modem,

    Please give me some fax software my computer
    I am Technical Officer in Biological Science,
    Rajarata University of Sri Lanka
    Thank you
    Yours faithfully
    S.K.Senavirathne

  18. Gravatar

    hi

    I do not have original Windox XP. Will the fax canbe configured in the CONTROL PANEL ?

    Thanks

  19. Gravatar
    questions about fax with computer [ Reply ]

    Hi
    can we fax with our computer without register to any fax service provider?

  20. Gravatar
    inayat [ Reply ]

    YES I WANT TO OPEN SMS ACOUNT TO SEND FREE SMS TO THE MOBILE

  21. Gravatar
    Internet Faxing [ Reply ]

    Actually yes, using Microsoft Fax Utility, you can send fax using your computer without any subscription from internet fax provider, but it is limited kinda complex, unlike when subscribing, all features are user friendly the provider itself will do the conversion of files from word file to fax file.

  22. Gravatar
    Fax services [ Reply ]

    I have been using Extremefax for months and it works fine to me.

  23. Gravatar
    Computer Fax [ Reply ]

    hi there..

    Try to visit internetfax101, its a great service provider for online faxing.

  24. Gravatar
    Sugiharto.susanto [ Reply ]

    How can I send to fax machine using Windows 7, and receiving fax using laptop ?

    Thanks for support

  25. Gravatar
    Moh Abdul Wadood [ Reply ]

    how to send Fax from PC please anyone reply me thankyou

  26. Gravatar
    Abdul Aziz [ Reply ]

    How I can get Microsoft Fax Software. Is it necessary to have a land line telephone number from my side or Fax machine, please clarify

  27. Gravatar
    sukhwinder singh [ Reply ]

    Dear sir,
    Please send me the online faxprocesure..and send software in my email-ID…
    Thank you

  28. Gravatar
    Celeste Samsodien [ Reply ]

    Good day. Please can you give me more information as to how to be able to do pc faxing, is there a cost to it and who can I contact.

    Thanking you,

    Celeste

  29. Gravatar
    adhitaya singh [ Reply ]

    Dear sir,
    Please send me the online faxprocesure..and send software in my email-ID…
    Thank you

  30. Gravatar

    I have had the Fax services running fine on my computer before, however Can you help me to reinstall microsoft fax. I go to add remove it will tell me download was successful. But it will not install.
    In the Add Windows Components screen, the
    > tick is now missing from Fax services. If I tick the box, it looks like it
    > is
    > installing the Fax services software, however on going back into the Add Windows Components screen the tick is still missing and I cannot install a Fax.

  31. Gravatar

    Dear sir,
    Please send me the online faxprocesure..and send software in my email-ID…
    Thank you
    please I want to send a email document to fax machine please send me more brief and online free.

  32. Gravatar
    lennox [ Reply ]

    how can i send fax several receivers at once from micro soft fax?

    need help?

    i can only sent one at a time.

  33. Gravatar
    IRFAN RAJA [ Reply ]

    how to send Fax from PC please anyone reply me thankyou

  34. Gravatar

    i need a source code that can trigger the windows fax to be executed..it is just like creating a system that will automatically send a fax to demanded recipients…anyone,,please help me…really desperate right now..please…

  35. Gravatar
    Gurdeep Singh Sidhu [ Reply ]

    Dear sir,
    Please send me the online faxprocesure..and send software in my email-ID…
    Thank you
    please I want to send a email document to fax machine please send me more brief and online free.

  36. Gravatar

    Sending one or more faxes to recipients throughout the world is really simple. You send a fax in the same way as you send an email. Naturally you can attach the files you wish, our fax service automatically converts over 60 file formats to fax when sending.

  37. Gravatar

    Tanim
    pls send me the PC to FAX machine fax soft ware in my E-MAIL ID.

    • Gravatar
      GeckoFly [ Reply ]

      follow the tutorial as shown in the article, the software is bundled together with windows, nothing to download.

  38. Gravatar
    mediation, [ Reply ]

    please I want to send a email document to fax machine please send me more brief and online free.

  39. Gravatar
    mediator [ Reply ]

    how can i send fax several receivers at once from micro soft fax

  40. Gravatar

    Can you use this program with Windows 7?

  41. Gravatar
    traffic empires [ Reply ]

    Thanks it necessary to have a land line telephone number from my side or Fax machine,….

  42. Gravatar
    auto power blogs 2.0 [ Reply ]

    So great it necessary to have a land line telephone number from my side or Fax machine, thanks

  43. Gravatar
    internet marketing [ Reply ]

    Greta, it necessary to have a land line telephone number from my side or Fax machine, thanks

  44. Gravatar
    ritesh agrawal [ Reply ]

    Dear sir,
    Please send me the online faxprocesure..and send software in my email-ID…
    Thanks
    Ritesh arawal

  45. Gravatar
    shanna [ Reply ]

    can i run windows to my imac comptuer for free

  46. Gravatar
    tariq hassan soomro [ Reply ]

    dear i send fax from my computer plz advies me

  47. Gravatar

    Fax only

  48. Gravatar

    FaxMind Email to Fax Server is much better. I have used it in past.

  49. Gravatar
    sara paola [ Reply ]

    dumb, very dumb. microsoft does not include a fax server? What a thief.

  50. Gravatar

    I would like to send group fax from excel spreadsheet in bulk along with
    an attachment. Does anyone know I could send via my email? I use yahoo?
    Marie

  51. Gravatar
    George Aguilera [ Reply ]

    FreeFaxButton.com is NOT a working webpage. Been down since 2012!

  52. Gravatar

    Am i the only one that noticed that gmailfax is not on the list?

  53. Gravatar

    Can I send faxes via my router with windows fax? I have not seen any information on that.

    Thanks

    • Gravatar
      Ngan Tengyuen [ Reply ]

      Not possible with a router, unless it has a RJ45 phone jack, which is available in all modems.

  54. Gravatar
    Terrie [ Reply ]

    It says to connect to scanner….what if you don’t have one?

  55. Gravatar
    Mudassar Latif [ Reply ]

    I need software for sending fax from my computer.

  56. Gravatar
    Michael Sellen [ Reply ]

    Hi is this service available in Australia

  57. Gravatar

    Will it send faxes in color? I don’t find any option to select color and when I send a color picture to a color fax on the other end – it comes out in black & white! I have verified that my modem does send color faxes. Please help!

  58. Gravatar
    Don Konecny [ Reply ]

    The titles in this article are very misleading “Now send a fax from your windows machine without a fax machine! All you need is a fax machine!” How do I configure the fax server? I tried and failed. What I want to do is send a fax from my computer and I do NOT have a fax machine. I do NOT have exchange. I don’t even have a phone line. How do I use my machine to fax through I guess an online server? Instructions please :)

    • Gravatar
      Ngan Tengyuen [ Reply ]

      a landline with a modem is what you need or just the internet via eFax

  59. Gravatar
    Tahir Almas [ Reply ]

    I do recommend a more advance and mature open source software ICTFax, features both inbound / outbound faxing either through fax machine, web or email support foip as well as PSTN faxing

  60. Gravatar
    Lisa Dugger [ Reply ]

    The number one recommendation either no longer exists or has been hijacked. I keep getting sent to alternate websites.

  61. Gravatar

    Is there free Google Fax number? How do I fax from Microsoft Windows 10 or Apple macOS computer? Which is the best efaxing service provider? What is Internet Faxing without fax machine?

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